Club Constitution 2024/25 Season
1. NAME
1.1. The club shall be known as Leyland Albion Football Club and shall be affiliated to the Lancashire County Football Association.
1.2. The club’s match and training colours will be a combination of Maroon, Sky Blue, Turquoise & Navy Blue.
2. OBJECT
2.1. The object of the club is to provide Association Football for its members and such social and recreational activities as deemed by the General Committee.
3. EXECUTIVE COMMITTEE
3.1. The Executive Committee shall consist of Chairman, Secretary, Treasurer, Child Welfare Officer(s), Events/Communications Officer, Accreditation Manager and any other positions as required.
3.2. The Club shall be controlled by the Executive Committee.
3.3. The Executive Committee shall meet every quarter (or as agreed by the Committee). The proceedings at such meetings shall be duly recorded.
3.4. All Executive Committee members shall have voting rights. The Chairman’s vote shall only be used as a casting vote.
3.5. At meetings a majority of Executive Committee members shall form a quorum.
3.6. The property / assets of the club shall be vested in the Executive Committee.
3.7. All purchases of kit and equipment to be requested via the Purchase Order system and authorised by an Executive Committee member.
3.8. The Executive Committee MUST approve all appointments of Team Officials.
3.9. The Executive Committee shall have the power to appoint sub-committees as deemed necessary and shall receive their reports at its meeting.
3.10. The Executive Committee shall have the power to suspend or expel any member deemed guilty of conduct prejudicial to the good name of the club.
3.11. The Executive Committee shall have the power to fill vacancies as they arise between AGM’s.
3.12. The Executive Committee will ensure that all relevant league / rules information is passed on to all Team Officials.
3.13. Any fund-raising / team trips etc must be authorised by the Executive Committee.
4. GENERAL COMMITTEE
4.1. The General Committee shall consist of the Executive Committee members, plus the “Team Officials” who are as defined within the Whole Game System as Manager, Manager (asst), Coach or Coach (asst).
4.2. The General Committee shall meet every quarter (or as agreed by the Executive Officers). The proceedings at such meetings shall be duly recorded.
4.3. The Chairman, Secretary, Treasurer, Child Welfare Officer and all coaching members (Managers and Assistants) shall have voting rights. The Chairman’s vote shall only be used as a casting vote.
4.4. At meetings of the General Committee a majority of General Committee members with voting rights shall form a quorum.
4.5. Club members and Parents may attend General Committee meetings.
4.6. General Committee members must assist with all Club’s Fundraising activities.
4.7. The Executive/General Committee is to organise an official Trophy Presentation at the close of each season, where all registered players will receive a trophy for participating. There will also be Special Awards to be chosen at the discretion of the Managers for their particular teams.
5. SECRETARIAL
5.1. The Secretary must attend all league meetings, or else arrange for a General Committee member to attend on the club’s behalf.
5.2. The Secretary is to ensure that all League deadlines are met, especially with regard to Team & Player Registration, and any other information requested by the Leagues.
5.3. Correspondence to the Leagues and/or Lancashire FA must be signed by the Secretary (or Chairman).
6. MANAGERIAL
6.1. Team Officials (Managers, Assistant Manager & Parent Helper) shall hold as a minimum an Enhanced DBS, First Aid and Safeguarding Certificates. All renewable when requested by the Executive Committee. Failure to do so will result in immediate suspension.
6.2. Team Officials are responsible for the conduct of their players and spectators at both matches and training and must notify the CWO(s) of any reportable incidents within 24 hours of the incident.
6.3. Team Officials are responsible for the player’s kit, and equipment owned by the club. Any damage, other than fair wear and tear, must be reported to the Executive Committee.
6.4. Team Officials must hand over all kit to, unless agreed otherwise by the, Executive Committee.
6.5. All fines (LFA and League) incurred by a Team shall be paid by that team, whether incurred by Players, Parents or Team Officials.
6.6. Team Officials are to ensure that parents / players are made aware of the Club’s activities and to encourage them to support all the events.
6.7. The club will supply Team Officials with a new (or replacement) Shirt, Half / Full Zip Top and shorts which will be Black / Grey Joma Winner (details on club website). No other makes or colours that carry the Leyland Albion club badge will be permitted.
6.8. Managers shall submit their Float record to the Treasurer, ideally on a monthly basis or when requested, for ‘top-ups’.
6.9. Managers must assist the Treasurer in ensuring that all subscription payments are paid on a monthly basis.
7. FINANCIAL
7.1. The Executive Committee shall keep proper books of accounts.
7.2. All cheques or BACS payments are to be authorised by two Executive Officers.
7.3. The Executive Committee shall be informed of any offers of sponsorship.
7.4. Payment of fines, fees, expenses etc to LFA or League shall only require the endorsement by the treasurer.
7.5. The Executive committee will consider requests for Hardship Cases, Charity Donations and other causes deemed worthy for enhancing the reputation of the Club in the local community.
7.6. The Executive Committee shall agree the membership fees.
7.7. The club pays for all training and (home) match pitch fees and all league and cup match referee fees. The club will not pay for any away match pitch fees (this would amount to subsidising other clubs). All friendly matches and tournaments will be financed directly by the team.
7.8. All match & training kits shall be acquired through sponsorship. The numbers of kits bought must be enough to sustain the whole squad. Kit will be recovered from players that leave and be reused.
8. MEMBERSHIP
8.1. Membership shall consist of the Executive Committee, General Committee and Players.
8.2. ALL Club Officials MUST hold an in date Enhanced Certificate from the Disclosure & Barring Service (DBS).
8.3. The Club shall keep a register of membership.
8.4. Membership Fees will be paid on the 2nd day of each month at a monthly rate of £25 (from August 2024 onwards).
8.5. Siblings and Managers children will pay a monthly rate of £15 per child (sibling discount applies to 2nd etc child only).
8.6. Non-Member players may attend training sessions and will pay £10 per month.
8.7. Membership Fees MUST be up to date and Payment Plans in place before a Player can begin playing in the leagues, and in return membership will include the following:-
8.7.1. Weekly training sessions (other than when facilities are not available).
8.7.2. League and Cup matches (if selected).
8.7.3. Annual end of season Presentation Day & trophy.
8.8. A member shall cease to be a member of Leyland Albion FC if, and on the date of which notice is given to the Executive Committee of their resignation.
8.9. A member who resigns or is expelled shall not be entitled to claim any of the club’s property.
9. ANNUAL GENERAL MEETING (AGM) and EXTRAORDINARY GENERAL MEETING (EGM)
9.1. The AGM shall be held no later than 30th June each year.
9.2. The Secretary shall give 14 days’ notice of such a meeting to all members.
9.3. Reports from the Executive Officers shall be received at the AGM.
9.4. All Executive Officers will stand for re-election annually.
9.5. The Executive Committee may convene an Extraordinary General Meeting.
10. DISSOLUTION
10.1. If the Club ceases to operate or is unable to meet its Object in clause 2 above (OBJECT), then the Executive Officers shall take responsibility for winding up the affairs of the club.
10.2. If there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid or distributed amongst the Members of the Club. Instead, they shall be given or transferred to a club or clubs having objects similar to the Objects of the Club and which shall prohibit the distribution of its income and property to an extent at least as great as is imposed on the Club as above. The choice of club or clubs is to be determined by the Members of the Club at an Extraordinary General Meeting, at or before the time of transfer.
10.3. If effect cannot be given to such provision, then the property of the Club shall be transferred by the Executive Officers to some other organisation which is a Registered Charity.